The AI Back Office.
Installed by an Operator.
Inside 90 Days.
Most “AI consultants” are programmers hunting for a problem. They’ll sell you a fancy workflow that demos well and dies in a month. ValueBuilt is different: a real operator who has run companies, applying AI where it actually removes work from your plate — your inbox, your task list, your pipeline, your reporting.
Book the $2,500 Audit See How the Install Works
You don’t have an AI problem.
You have a back office problem.
You’re the owner, and you’re still the router. Every email waits on you. Tasks live in your head. Leads slip because follow-up depends on your memory. You’ve probably already tried tools — maybe even “AI tools” — and they added another login, not fewer hours.
Buying more software isn’t the fix. Hiring another admin isn’t the fix. The fix is someone who has actually operated a business installing a system where AI does the routing, the chasing, and the reporting — and your team just executes.
Two ways to buy “AI” right now
The dev shop
Sells you automation by the hour. Impressive demo. No idea how your business actually runs. You get a Zapier spaghetti bowl nobody owns, and in 90 days you’re back where you started — minus the fees.
The operator (that’s us)
Has sat in your chair. Starts with how work actually flows through your company, then applies AI only where it kills real hours: triaging your inbox, routing tasks, chasing leads, writing your weekly report. Fixed price. Fixed scope. Documented so it survives without us.
Applied AI beats fancy AI. Every time.
One offer. Three sizes.
Fixed price. Inside 90 days.
Core Install
The AI back office foundation.
- AI Comms Triage — your inbox triaged and routed automatically; you get one daily digest of only what needs you
- Task OS — intake forms, AI-routed tasks, owner dashboard, weekly review cadence in your PM tool
- Owner Reporting — pipeline, tasks, and KPIs in one AI-built weekly email
- SOP Layer — written SOPs + training videos for everything installed
Growth Install
Everything in Core, plus:
- CRM Build — pipeline stages, lead capture, AI follow-up automation, handoff workflows. No lead waits on your memory again.
Full Install
Everything in Growth, plus:
- Finance Workflows — AP/AR automation, books-cleanup coordination, financial reporting
Every install is delivered inside 90 days, at the price quoted, against acceptance criteria we set together before we start. Anything outside scope is a written change order — that discipline is the product.
Why it works
Operator-led
Built by someone who has run ops, not billed hours about it.
Systems-first
AI is applied inside a system your team runs — not bolted on top of chaos.
Documented
Every module ships with SOPs and training videos. It works when we leave.
Fixed price, fixed scope
You know the number and the date before we start.
Start with the audit — $2,500, one week, credited to your install
We inventory your stack (comms, tasks, CRM, finance), rank the pain, and hand you a findings doc with a fixed quote. If you move forward, the $2,500 comes off your install. If you don’t, you keep the findings.
Frequently Asked Questions
What is an AI back office?
An AI back office is a set of connected systems where AI handles the routing work a business owner usually does by hand: triaging email, assigning tasks, chasing lead follow-up, and compiling weekly reports. The owner reviews one daily digest instead of living in the inbox.
How much does it cost to install an AI back office?
ValueBuilt Systems charges fixed prices: $25,000 (comms triage, task system, owner reporting, SOPs), $35,000 (adds a CRM build with AI follow-up), or $50,000 (adds finance workflows). Every project starts with a $2,500 audit, credited to the install.
How long does the install take?
Every install is delivered inside 90 days. Most are targeted well before that window.
How is this different from hiring an AI developer or automation agency?
Developers sell workflows; ValueBuilt sells an operating outcome. The install is scoped by an operator who has run businesses, delivered at a fixed price against written acceptance criteria, and documented with SOPs and training videos so it runs without ongoing retainers.
What tools do you use?
Wherever possible, your existing stack — your email, PM tool, and CRM — with AI layered in. Nothing is added unless it deletes real hours.
Last updated: July 17, 2026
